Sealbook

For consulting and implementation projects

Agreed means agreed.
A decision record both sides confirm.

Decisions get made in client calls, written up by one side and confirmed by nobody. Weeks later someone says "that's not what we agreed", and the project pays for it. Sealbook reads the call transcript, proposes each decision with the exact words said, and counts nothing as agreed until your firm and your client have both confirmed the same wording. Then it locks.

Try the demo What is it costing you?

The demo runs on made-up data and opens with a guided tour. No sign-up.

90 seconds, captioned, no sound needed.

The cost nobody puts on the invoice

Most projects don't fail in the build. They fail in the conversation.

The Project Management Institute has surveyed thousands of project leaders for years. The numbers on communication are not small.

$75M

of every $1 billion spent on projects is at risk because of ineffective communication.

PMI, Pulse of the Profession, 2013
1 in 5

projects is unsuccessful mainly because of ineffective communication.

PMI, Pulse of the Profession, 2013
52%

of projects had scope creep or uncontrolled scope changes, up from 43% five years earlier.

PMI, Pulse of the Profession, 2018
9.9%

of every dollar invested in projects is wasted through poor project performance.

PMI, Pulse of the Profession, 2018

Sources and what each figure measures: The cost of miscommunication.

How it actually happens

Week 2

On a call, the client's finance lead says "twelve months is fine for the first release". Everyone nods.

Week 2

Your consultant writes a recap email. The client doesn't reply. Silence feels like agreement.

Week 6

The model is built on twelve months. Three people spend a week on it.

Week 9

At UAT a new stakeholder asks why it isn't six months. "We never agreed to twelve." Nobody can show who agreed, in what words.

Week 10

Your firm rebuilds it for free to keep the relationship. The margin on the project is gone, and nobody records why.

"The great enemy of communication, we find, is the illusion of it."

William H. Whyte, "Is Anybody Listening?", Fortune, 1950. (Often credited to George Bernard Shaw; it was Whyte.)

The recap email is the illusion. One side wrote it, the other side didn't object, and both believe the matter is settled. The cost shows up weeks later as rework, unbilled changes and a client relationship spent on an argument about memory.

Sealbook removes the illusion: a decision is not agreed until both sides have confirmed the same words, and the record shows who confirmed what, when, and the quote it came from.

How it works

Four steps. The client only does one of them.

1

Heard

A transcript comes in from Teams, Zoom, Google Meet or a notetaker. Sealbook suggests the decisions, each next to the exact quote and time.

2

Checked

Your project lead checks each suggestion against the quote and sends the real decisions to the client. Owners and dates nobody said are dropped.

3

Both confirm

Firm and client each confirm the same wording, or ask a question first. The client confirms from an email link; no account needed.

4

Locked

Agreed wording is frozen. A later change becomes a change request both approve. Every action is sealed into a tamper-evident record.

See every screen, step by step

A decision agreed by both sides, with both confirmations and the quotes it came from
An agreed decision: both confirmations, the frozen wording, and the exact quotes it came from.

Accuracy, honestly

The reader suggests. People decide.

No software catches every decision in every meeting, and we don't claim it does. On meetings it was never tuned on, our offline reader finds most decisions and actions, and in every test so far it has never invented an agreed decision. The published numbers, and the test meetings behind them, are on the accuracy page.

What matters more: nothing becomes part of the record until a person at your firm has checked it and both sides have confirmed it. The record is exactly what both of you agreed, not what a model guessed.

What your firm gets

Answers you can show the client

"Was this agreed?"

Ask the record, not someone's memory. The answer is the confirmed wording, who confirmed it, when, and the quotes behind it. If it wasn't agreed, it says so.

Change requests, not quiet rewrites

When the client remembers it differently, it becomes a change request against the agreed decision. That's where unbilled scope becomes billable scope.

A weekly report for the steering group

Agreed this week, overdue, and who each open decision is waiting on. Shared items only, so it goes to the client as it is.

Reminders that chase for you

After three working days an unconfirmed decision reminds the person it waits on, with a one-click link. Your consultants stop chasing.

Your existing log comes with you

Import the Excel or CSV decision log you already keep. Every row arrives as a proposal both sides confirm.

Proof for disputes

Every action is hash-chained. Both sides get receipts with a fingerprint that shows if anything was changed later.

Your data

Your client's words stay yours

  • Runs on your own server if you prefer: one Docker image and a database. No meeting has to leave your network.
  • Sign in with Microsoft Entra ID, Okta, Google or any OpenID provider.
  • Each firm's projects are isolated; another firm gets "not found" on every route.
  • Export everything, any time. Delete a whole project when it ends, or set it to delete itself.

Security and data, in full

Nothing to integrate

It works with the tools you already use

  • Transcripts from Teams, Zoom, Google Meet, Fireflies or Otter: upload the file or let a notetaker send it.
  • Confirmations by email link. Updates in your Slack or Teams channel.
  • Your current Excel decision log, imported in a minute.
  • Signed webhooks and an API if you want it in your own systems.

Integrations

Free pilot

Six weeks, one live project, numbers at the end

We set Sealbook up on one of your live client projects for six weeks, free. At the end you get a results sheet counted from the record: decisions logged, days from meeting to confirmed wording, reversals caught before they became disputes. If it didn't earn its place, you'll know, and so will we.

How the pilot works Estimate your cost first